Microsoft Access, Word, Paradox...these are among the software packages many companies use to enter information into their computers. For small amounts of data these systems work just fine, as will the standard data entry module that came with your imaging system, or your own home-grown database front end written in Visual Basic.

Once you reach a certain volume, however, it makes sense to take advantage of professional quality data entry software.

Data entry software is designed specifically to speed data entry. Windows-based software, on the other hand, is designed to be intuitive and easy to use. The average operator entering data with MS Access, for example, achieves only about 1,500 keystrokes per hour. Why so slow? Think about how much time is lost whenever you take your hand off the keyboard to use the mouse.

Professional data entry software uses special technology and dozens of proven techniques to make keying faster. As a result, professional data entry operators average keying speeds of 11,600 keystrokes per hour. That's a 9 to 1 productivity improvement.

Obviously there is a time when you need specialized data entry software. But how do you know when to move up?